Creating an Initial Content Slide
On this page we'll create the remaining slides, containing the show's content (quotes). You can find the necessary quote text in your Chicken Resources folder, in the text document called The Chicken Text.rtf.
- Create a new (second) slide by clicking in the white area below the first slide's thumbnail and pressing the Enter key.
- On this new slide, in the title box, type the same title as appears on the switchboard slide--in other words, the title on the second slide should look exactly the same as the one on the first slide.
- Directly below the yellow line (under the title), make a new text box that will contain the name of the celebrity associated with the quote. This name should be centered horizontally on the slide. TIP: If using PowerPoint 2003, the easiest way to make sure the name is centered horizontally is to extend the edges of the text box all the way to both edges of the slide, and then use the Center icon.
- For now, type the phrase Placeholder Text in the new text box. You will replace this text with actual names later.
- Format the placeholder text with an orange color, a Verdana font, and a font size of 24 pt.
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Duplicating the Initial Content Slide
The content slide we just created is now ready for a quote and celebrity name. However, before entering this information, we will copy the slide 20 times. After doing so, the slide show will contain a switchboard plus 21 "blank" slides that look like the above example.
Copying the blank slide before entering content is an important strategy for quickly and efficiently designing relational presentations. Because you will use this strategy so often, let's take a moment to explore it in more detail.
Design Efficiency Strategy: Whenever possible, try to anticipate which aspects of your presentation design can be copied and pasted. In other words, put time into making master components, and then duplicating those components as needed. In this lesson, for example, 21 of the 22 slides look pretty much identical except for different quotes. Therefore we first make a single slide that has the right background, title, and properly formatted areas for the quote and celebrity name. Only then do we copy this template slide and insert content. Such an approach is especially important when building navigation components. Create a master copy of the navigation component first, complete with links, and then paste it as needed.
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- To copy Slide 2, first select it by clicking its thumbnail (to the left of the slide pane).
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- After clicking Slide 2's thumbnail, press and hold down the Ctrl key while pressing the C key (or right click the thumbnail and choose Copy).
- Click in the white area below Slide 2's thumbnail.
- Again hold down the Ctrl key while pressing the V key 20 times. Each time you press V while holding down the Ctrl key you create a copy of Slide 2 (or you can right-click in the white area and choose paste 20 times.)
- Verify that you have a total of 22 slides—a switchboard and 21 blank content slides.
Adding the Content
- Select Slide 2 again by clicking its thumbnail.
- Open the text document called The Chicken Text.rtf located in the Chicken Resources folder.
- Replace the Placeholder Text with GEORGE W. BUSH.
- Copy the Bush quote from the text document and paste it into the body text box on Slide 2.
- Repeat this procedure for the remaining slides.
To speed this copy and pasting process, consider placing PowerPoint and the text document side by side on the screen, as in the picture below. In this case, the copy and paste process will be as follows:
- In PowerPoint, click the thumbnail of the slide that will receive the text.
- In the text document, select the appropriate text.
- With the text selected, hold down the Ctrl key and drag the selected text over onto the body text box in PowerPoint. Then release the mouse.
- Note: If you don't hold down the Ctrl key, the text will be moved out of the text document, rather than copied.
- Repeat this process for the remaining slides, making sure to select the next slide each time.
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